Step-by-step process to submit your contribution and take part in VENICE 2026 as a Speaker.
Submission deadline: 8 June 2026
Step 1.
Choose your topic &
presentation format
Explore the full range of topics included in the 2026 Call for Abstracts and find the best match for your contribution.
Choose your preferred presentation format:
Official language: English
In addition, the Symposium may also include an Italian session; Italian authors may freely submit abstracts for inclusion in both languages.
Step 2.
Prepare your contribution
Submit an abstract by following these instructions:
Download and use our workshop template in which you must include:
Workshop Title
Organiser/s (name, surname, affiliation, email address)
Proposed length (1 or 2 sessions)
Short description / Scope of the Workshop
List of speakers and introductory presentations (all speakers must register for the conference)
Maximum number of participants allowed (if any)
Special equipment needed (if any)
Step 3.
Submit your contribution
Send your workshop proposal by email at info@venicesymposium.it
Step 4.
Evaluation & Notification of Acceptance / Rejection
Contributions will be evaluated by an international panel of experts. The final format (oral/poster) will be decided based on: author request, topic relevance, paper type (case study, preliminary results, highly specific), number of submissions per topic.
Notification of acceptance/rejection will be sent by 26 June 2026.
Speakers not receiving the notification should contact the Organising Secretariat at info@venicesymposium.it
Please note that acceptance of your contribution does not automatically register you in the conference.
Step 5.
Registration
If accepted, the author who will present the paper/workshop at the Symposium (presenting author) must register and pay the entrance fee within 10 days of the acceptance notification, by completing the registration form.
Your exact registration deadline, stated in the acceptance notification, refers to the date by which payment must be received, not just when the form is submitted. Please note that registration will only be deemed valid upon payment receipt.
Step 6.
Inclusion in the Programme & Notification of Session
The preliminary programme will be drafted approximately in August/September and will include only contributions of speakers regularly registered.
Once the preliminary programme is drafted, all speakers will receive the notification with their presentation schedule and session details.
Step 7.
Paper Submission & Publication
To be included in the Symposium Proceedings, all speakers (including those scheduled for poster presentations) are kindly required to submit a full paper by 20 September 2026 (detailed instructions coming soon), along with:
A signed copy of the copyright assignment form
Additionally, a considerable number of leading papers will be selected for possible publication in special thematic issues on our partner journal, Detritus, the IWWG and IRACE journal indexed on Scopus and Web of Science.
Step 8.
Presentation Submission
Send a PowerPoint presentation by email at info@venicesymposium.it no later than 18 November 2026.
Display the contents in a short PowerPoint presentation and send the PPT file by email at info@venicesymposium.it no later than 18 November 2026.
Do you need any further help?
For any further information or assistance,
please contact the Organising Secretariat at info@venicesymposium.it
